Steps In Arranging Your Perfect Birthday Party.

A birthday party suggests unlimited fun, decorations, candles, chocolates, drinks and a lot of other things. Whether its 18 birthday party or 60th, planning is required. A perfect planning is necessary for organizing a perfect birthday party. Planning is done by all the hosts up to some extent as it is crucial to have a wonderful birthday celebration. Here are a few steps which should be taken for hosting a birthday party:

Step 1: First of all, decide your budget. You must know the total money you have with yourself for organizing your birthday.

Step2: Make a list of all the guests who will be invited to your party. This will help you to decide the place where you will organize your party.

Step3: Based on your taste and preference and the number of guests, select the venue to celebrate your birthday party. Also try to keep the taste of your friends in mind.

Step4: The invitation card for your birthday should be attractive and very different from the last one sent by you. You can choose to send e-invitations for lowering your expenses.

Step5: While deciding the cake, you should keep in mind that the cake is specially meant for the person whose birthday you are celebrating. Therefore, keep his/her preference in mind. Also, decide the size of the cake according to the number of guests invited to the party.

Step6: You must be very careful while arranging the food for your guests. Perfect dishes are important for having a perfect birthday party. Along with it, beverages, tissues, plates and other small but important things should be present.

Step7: The birthday party should have special arrangement for the entertainment of kids. For instance, you can hire a magician for entertaining the kids. However, you should decide yourself whether your budget permits to do so or not.

Step8: Distribute small gifts like masks, bubble makers etc. to the guests. This will set the right mood for the birthday party.

Step9: If your budget permits you, you can hire a professional party organizer. He will be able to do all the arrangements in the best possible manner. If you want to have an idea of how much this would cost you, you may contact Nette Cabrera of Footprint Events. For sure, she could give you a bird's eyeview of your dream birthday party.

Step10: Every party should have proper arrangements for photography and videos. Photos and videos help people in cherishing a special day again and again. Therefore, make special arrangements for it. You may visit footprintevents.multiply.com to check on some of the precious moments captured by professional photographers.

Pinoy Team Events
www.PinoyTeamEvents.blogspot.com

The Five Biggest Wedding Preparation and Planning Mistakes

Just as with any big show, your wedding day will not be perfect - but that's okay. While you cannot plan ahead for every little detail or problematic situation that may arise, you can arm yourself with some helpful advice to be prepared at all times for any potential wedding mistakes. But before you begin planning your special day, consider these five biggest wedding preparation and planning mistakes that amateur 'wedding planners' often make.

1. Not Budgeting Costs

It's hard to believe, but true - many couples do not create a budget when it comes to wedding preparation and end up in a deep hole of debt. The very first thing you should do to avoid disastrous (and bankrupting) wedding mistakes is devise an itemized budget, allowing for the necessary requirements, such as a venue for both the ceremony and reception, food and drinks, flowers, favors, decorations, etc. If anything is left over, either use this money for your honeymoon or spend it on something a little more frivolous, like a horse drawn carriage for your departure from the reception.

Budgeting ahead of time also involves your acknowledging the fact that you may surpass the total by at least 10%. Surprises do happen, so cutting back on other needless things will ensure that you don't go over budget too much. In these initial wedding preparation stages, you and your fiancé need to discuss who will be paying for what. It used to be that the bride's parents paid for everything, but this ideal is slowly fading away. If you're still coming up short on funds, there are literally hundreds of ways to cut costs for your wedding day, including having fewer guests, choosing an off-season date, selecting flowers that are in season, and having friends and family play a bigger part by making the wedding cake or trying their hand at photography.

2. Not Giving Yourself Enough Time

The image of the harried bride has been engrained into the psyche through a number of television shows that hype up the combination of little to no time and a 'my way or the highway' attitude. This is why giving yourself ample wedding preparation time is necessary to ensuring that your wedding flows seamlessly. If you want a large, extravagant wedding, you need to begin planning at least a year and a half in advance; for a smaller, more intimate wedding of about 50 guests, eight months to a year is fine. You need to take into account what your plans are for your wedding and adjust your schedule accordingly to prevent costly wedding mistakes from occurring.

Giving yourself more wedding preparation time allows you to order your cake, dress, wedding favors, flowers, decorations, etc. well in advance so that you don't come up empty-handed from last minute rushing. Allotting enough time also applies to your wedding ceremony and reception. Don't keep your guests waiting at the reception venue while you and your wedding party are taking hundreds of photos - consider taking a majority of the pictures before the ceremony and the all-important couple, wedding party, and family pictures after the vows have been exchanged.

3. Not Delegating Responsibilities

Delegating responsibilities, wedding preparation tasks, and roles is vital - you cannot do everything! For brides, their bridesmaids are there to help them with the important duties of the wedding day, so creating a short list of responsibilities for each friend is not unexpected. Mothers, family members, and friends are also glad to help run a few errands or make calls for you if you ask. Just make sure you ask someone you know will get the job done on time.

Part of the wedding experience also relies on a number of people who require detailed wedding preparation directives from you, such as the caterer, photographer, florist, transportation and/or drivers, and DJ. Discussing your ideas with them ensures that you can work together on the same wavelength and avoid embarrassing wedding mistakes during the actual reception. You should also arrange for the wedding party to meet at the church or the wedding ceremony location at a specified time. Corralling so many people at the same time is what leads many couples to pick up the wedding party members at their homes. Late arriving wedding party members is one of the most frequent and sometimes uncontrollable wedding mistakes a bride and groom have to deal with.

4. Not Hiring a Wedding Planner or Someone You Trust

Many brides swear by their wedding planners, and yes, it's true that they take care of just about everything involved in wedding preparation and planning, preventing a number of the more common wedding mistakes brides make. It's kind of like you and your fiancé are the stars, while the wedding planner works behind the scenes for your big performance, seeing everything from start to finish. Wedding planners know all the ins and outs of great wedding preparation and planning and can help the couple find reliable caterers, bridal attire and supply stores, transportation, and DJs at lower prices. Before signing any contracts, however, talk with the wedding planner to see if it's a situation you're happy with.

While incredibly helpful, wedding planners can also be pricey, unfortunate for the bride who is trying to cut costs. This scenario goes back to delegating responsibilities - ask someone you trust to help you make wedding preparation arrangements and appointments with each wedding supply store and/or vendor. You can even scale back operations and have a simplistic wedding that you plan or DIY completely to save money.

5. Not Fully Considering the Reception Venue and Details

Sending your guests on a wild goose chase to find the reception venue is something that happens more often than you'd think and is one of the biggest wedding mistakes couples overlook. For out-of-town guests, this is confusing; for in-town guests, it's an annoyance. Choosing a reception venue that's close to the wedding site is a must, unless you provide the transportation to and from the reception. More than 15 - 20 minutes away is a hassle, and some guests may not even bother going if it's farther than that.

Otherwise, if your reception venue is outside (or exposed to the elements), rain and windy conditions may appear so you should always have a back up in cases of inclement weather. A rained out wedding reception is one of the more common wedding mistakes brides have neglected to plan for. Part of the wedding preparation necessities should also include your requesting the venue's landscaper to spray for bugs so your guests aren't being bitten by mosquitoes and gnats.

Learn to Laugh Off Those Wedding Mistakes

Pre-wedding preparation, while helpful, will inevitably miss some little detail of your big day. These wedding mistakes (or, more likely, minor 'blips') are to be expected and may even provide a funny moment for you and your fiancé to laugh about in the future. Wedding mistakes do and will happen, but you shouldn't be bothered by them. Simply go on with the show and smile - no one will know the difference!

Why Hire An Event Planner?

EVENT - something that happens or is regarded as happening; an occurrence, esp. one of some importance.

PLANNING - a scheme or method of acting, doing, proceeding, making, etc. developed in advance.

COORDINATION - harmonious combination of interaction.

MANAGEMENT - the act or manner of managing, handling, direction or control.

A Professional Event Planner carries many names; Event Planner, Event Coordinator, Event Manager, etc, however, they all have one main objective, to produce an event that exceeds both client and guest expectations by going beyond the details of the event itself.

A Professional Event Planner is a passionate individual. Creativity, attention to detail, multitasking abilities, and professionalism are only a few of the highly recognized traits of a true Event Planner. Before timelines are determined or venues are chosen, before menus are selected and décor colors are designed, there are countless objectives to be determined, proposals to be written, vendors to be contacted, contracts to be negotiated and safety concerns to be addressed. It is a full time job that we, as professionals take very seriously and never take for granted. Expecting the unexpected is not to come as a surprise; it is considered as a possibility and always prepared for in advance.

When planning an event, many details need to be addressed. Venue and reception location, menus, entertainment, décor, linen choices, etc. are issues to be considered when planning a special event. Simply opening a phone book and making phone calls to find vendors could be an invitation to disaster. You have one opportunity to plan the perfect event and there are no re-takes. You cannot predict how your vendors will perform and this could be a costly mistake. A Professional Event Planner spends years cultivating relationships with reputable vendors in the industry and can assure reliability, professionalism, and satisfaction. A support vendor is a reflection of the Special Event Planner themselves, therefore they will only work with the best.

Many feel the cost of hiring a Corporate Party Planner will cause them to exceed their budget. On the contrary, hiring a Professional Event Planner will not only keep you within budget but will also save you money. There are many variations as to how an Event Planner will charge for his/her services. Some will charge a flat fee, some will charge an hourly fee, while others will charge a percentage fee. No matter how a Planner determines his/her fees, the end result is “savings”. A Professional Event Planner has a large network. Negotiating rates and contracts is a key part of our business. Many times, a Professional Event Planner can negotiate a much lower rate for a Client simply because of who he/she is. Knowing the market and knowing the vendors saves you time and saves you money. For example, you may contact a venue that charges a rental fee of 30,000 pesos for their facility. The Event Planner may have a wonderful reputation with this venue and has brought much business to this facility, therefore, the negotiated rate that the Event Planner can obtain is 20,000 pesos. If the Event Planner charges a fee of 20% for the coordination service, this is a cost to you of only 4000 pesos. For this one aspect of planning this one event, you already saved 6000 pesos by using the Event Planner vs. going directly through the venue on your own. The same scenarios will hold true for hiring entertainment, caterers, florists, etc. Knowing who you are doing business with and what they can do for you is the beginning of a successful event. The goal of an Event Planner is to not only save you time and hassle, but also to save you money.

Time is valuable. Time is precious . Time is priceless. Hiring a Professional Event Planner to some may be a luxury, but to others it is a necessity. Our goal, as Professional Event Planners, is to create an extraordinary event that is beyond your expectations. Simply sit back, relax and enjoy the moment. Leave all the planning, paperwork, negotiations, and details to us. After all, it is what we love to do!

Pinoy Team Events
http://pinoyteamevents.blogspot.com/